Privacy Policy

1. Introduction

We are delighted that you have shown interest in Roomie. Data protection is of a particularly high priority for us. The use of our website and Discord bot is possible without providing personal data; however, if you want to use certain features, processing of personal data may become necessary. We always obtain consent where required by law.

The processing of personal data (such as Discord username, user ID, or server ID) is always in line with the General Data Protection Regulation (GDPR) and applicable country-specific data protection regulations. This declaration informs you about the nature, scope, and purpose of the personal data we collect, use, and process.

2. Data Controller

Controller for the purposes of the GDPR and other data protection laws is:

• Roomie — Website & Discord Bot operator
• Website: roomie.top
• Email: [email protected]
• Support Server: discord.gg/U99JQFm4eU

3. Cookies

Our website uses strictly necessary cookies to keep you signed in and to remember your preferences. We do not use analytics, advertising, or tracking cookies.

The following cookies and local-storage keys are used:

• roomie_token — session token kept after you log in with Discord (stored in localStorage, cleared on logout).
• theme — remembers your dark/light mode preference (localStorage).
• language — remembers the language you selected (localStorage).
• __cf_bm — set by Cloudflare to distinguish humans from bots (see Section 10).

You may block or delete cookies at any time through your browser settings. Doing so may prevent some features of our website from working properly.

4. Data Collected by the Website

When you visit our website, our servers may automatically record general information in log files:

• Browser type and version
• Operating system
• Referring website (referrer)
• Date and time of access
• IP address (used only for security & abuse prevention)
• Internet service provider

This data is used to deliver our content correctly, ensure long-term reliability of our systems, and respond to cyber-attacks. We do not draw any conclusions about you personally from this data. Logs are stored separately from any personal data you provide.

5. Data Collected by the Discord Bot

When you interact with the Roomie bot, we may collect and store the following data:

• Discord User IDs — to manage voice channels, ownership, and user permissions.
• Server Information — server ID, name, icon, owner ID, member count, channel IDs, role IDs, and per-server configuration settings.
• Server Invite Links — upon joining a new server, the bot automatically generates a permanent invite link (with no expiration) and stores it in our database. This invite is only accessible to the server owner via the web dashboard and is never shared publicly or with any third party.
• Temporary Channel Configurations — including channel names, user limits, trusted/blocked users, and saved settings needed to restore rooms.
• Dashboard Preferences — logs channel, custom panel images, panel messages, and button configurations.

We do not read the content of your messages, your DMs, or any voice audio. We do not collect emails, real names, or payment data through the bot itself.

6. How We Use Your Information

We use the data we collect solely to:

• Provide the bot's features and services (temp voice rooms, control panels, VIP features).
• Respond to commands, buttons, and interactions.
• Store per-server settings and preferences.
• Prevent abuse, spam, or misuse (anti-spam protection).
• Display top servers or partnered servers on our website (only public info).
• Authenticate you on the dashboard via Discord OAuth.

We never sell, rent, or share your personal information with third parties for marketing purposes.

7. Data Storage & Retention

We store collected data securely on our servers using encrypted connections and access controls. Data is retained only as long as necessary to provide the bot's functionality or as required by law.

When Roomie is removed from a server, all associated configuration and room data is deleted from our database within a reasonable time. Users or server administrators may request deletion of all stored data at any time (see Section 9).

8. Security

We take reasonable technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. These include HTTPS-only communication, hashed tokens, restricted database access, and rate-limiting.

However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security. You are welcome to contact us via alternative means if you prefer not to share data online.

9. Your Rights (GDPR)

Under the GDPR, you have the following rights:

• Right of confirmation — you can ask whether we process data about you.
• Right of access — you can request a copy of the data we hold about you.
• Right to rectification — you can ask us to correct inaccurate data.
• Right to erasure ("right to be forgotten") — you can ask us to delete your data.
• Right to restrict processing — you can request that we limit how we use your data.
• Right to data portability — you can request your data in a machine-readable format.
• Right to object — you can object to processing based on legitimate interests.
• Right to withdraw consent — you can revoke your consent at any time.

To exercise any of these rights, contact us via our Discord Support Server. We will respond within 30 days.

10. Cloudflare

This website uses Cloudflare, a web infrastructure and security service. Cloudflare acts as a Content Delivery Network (CDN) and protects against DDoS attacks while improving performance and security.

Cloudflare may collect limited technical data (IP address, browser type, request details) to ensure the security and functionality of the website. This data is processed under Cloudflare's own privacy policy, available at cloudflare.com/privacypolicy.

11. Login via Discord (OAuth)

Our dashboard allows you to sign in using your Discord account via OAuth. When you do, Discord shares the following information with us:

• Your Discord User ID
• Username and display name
• Avatar image
• The list of servers you are a member of (so you can manage them)

This data is used solely for authentication and to display your servers on the dashboard. We never post on your behalf, read your DMs, or join servers without your permission.

You can revoke Roomie's access at any time by visiting your Discord Authorized Apps page. Discord's own privacy policy is at discord.com/privacy.

12. Payment Methods

Roomie offers premium subscriptions. We accept the following payment methods:

• Cryptocurrency (BTC · ETH · USDT)
• RedotPay (virtual card)
• CCP (Algérie Poste)
• BaridiMob (Algeria)

We do not collect or store payment details such as card numbers. All payment processing is handled directly by the respective payment provider. When you pay, you agree to the privacy policy of that provider.

13. Legal Basis for Processing

We rely on the following legal bases under Art. 6 GDPR:

• Consent (Art. 6(1)(a)) — when you log in via Discord or use premium features.
• Contract (Art. 6(1)(b)) — to provide the bot's services you requested.
• Legal obligation (Art. 6(1)(c)) — for tax and accounting compliance where applicable.
• Legitimate interest (Art. 6(1)(f)) — to prevent abuse, ensure security, and improve the service.

14. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, contact us:

• Email: [email protected]
• Support Server: discord.gg/U99JQFm4eU
• Website: roomie.top

© 2026 Roomie. All rights reserved. Not affiliated with Discord Inc.